Supervisor Responsibilities
Important guidelines: Remember to always maintain confidentiality with regard to HR matters, and to exercise fair and equal treatment to each member of your group.
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Supervisory Training - Complete UW Strategic Leadership training and be familiar with the UW regulations governing UW/JISAO employees. UW/JISAO is responsible, accountable and liable for all actions and decisions taken for all UW/JISAO personnel. Learn UW policies regarding staff, or where to get relevant information (Mary Smith-JISAO), Maria Card (HR).
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Overall supervision - Take the lead in managing the UW/JISAO employees you are supervising, keeping the NOAA group leader informed of work progress, performance issues, problems, improvement plans, etc. Consider feedback from the NOAA leader(s) regarding JISAO employee(s) but make your own decisions regarding any action(s) to be taken in collaboration with JISAO administration.
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Advocacy - Serve as employee advocate, providing information and resources, facilitating staff development opportunities, trainings, and conference attendance/participation. Serve as liaison between JISAO employee, NOAA and/or UW.
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Approval authority - Approve timesheets, annual leave, and, in consultation with NOAA or UW budget authority, approve travel, purchasing, overtime and comp time.
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Accountability - Ensure employee accountability by being consistently aware of employee work assignments, productivity, etc., in collaboration with NOAA or UW group leaders.
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Job performance issues - Conduct performance reviews, soliciting feedback from NOAA or UW group leaders; manage performance problems as necessary. Assist with performance improvement plans and disciplinary procedures when required, in collaboration with JISAO administration.
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Promotions/salary increases - Initiate process for needed promotions and/or salary increases (in collaboration with NOAA or UW group leaders and JISAO administration). Complete necessary forms and manage process with JISAO assistant director.
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Hiring - Serve as hiring representative for JISAO, writing job descriptions, job ads, completing job request forms, etc., in collaboration with JISAO assistant director.
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Safety - Ensure that supervisees are aware of JISAO’s safety plan and are aware of the Online Accident/Incident Reporting system that must be used whenever anyone has an accident/incident or becomes ill during the course of their work, either at their regular work station or in the field so Worker’s Compensation covers any medical costs.
- Information resource - Contact Mary Smith whenever you have HR-related questions.
