Salary Distribution Changes

To request salary distribution changes (i.e., changing budgets on an employee’s payroll), email the JISAO payroll coordinator at merlej@uw.edu with a copy to mchsmith@uw.edu and include a Payroll Instructions form with the following information:

  • employee's name
  • full- or part-time
  • start and end dates (distribution dates)
  • budget number(s) to charge
  • FTE % (the percentage of the salary to be paid on each budget)
  • authorization for the change from the PI or other appropriate individual

Salary-Change Deadlines

To insure that payroll runs smoothly, we're now requiring that all JISAO payroll requests be submitted to M. Jones by the schedule below. This includes cruise pay requests, changes to which budgets staff are allocated to and basically all types of actions involving payroll.

  • For work performed from the 1st - 15th of the month (this is the paycheck we receive on the 25th) the deadline is the 15th.
  • For work performed from the 16th to the end of the month (this is the paycheck we receive on the 10th) the deadline is the last day of the month.

If we don't receive payroll requests by these deadlines, they likely will not be processed until the next pay period. If there's some reason why you can't make a specific deadline, please contact M. Jones prior to the deadline to see if an extension is possible.

If you need help with budget projections you can contact Fred Averick (for NOAA grants), Deb Malarek (for non-NOAA budgets).