Travel and Cruise Policies

Before all travel contact Collen Marquist to discuss your plans (marquist@uw.edu or 206-685-6548). UW travel rules are complex and there are actions that need to be completed before travel to ensure proper reimbursement. See Travel Guidelines for complete rules and details on travel arrangements. 

Travel Rules And Procedures

Before trip:

  • Complete a Travel Request form with expense estimates.
  • Obtain approval signature. Approval is tied to the budget number and must be authorized by a UW PI or budget authority designee. 
  • Scan form then email, fax, or mail to Collen Marquist (marquist@uw.edu, Fax 206-330-6740).
  • Review Travel Guidelines for information on making flights and hotel arrangements, obtaining per diem advances, health services at UW Hall Health, and other travel related information, especially the Foreign Travel link on the left.

After trip:

  • Complete a Travel Expense Summary form
  • Scan all required receipts and documentation
  • Email to Collen Marquist at Box 355672
  • Collen processes expenses in Ariba
  • Wait for approval email and then review online expense report
  • Approve Ariba expense report (see Travel Guidelines)
  • Check is prepared and directly deposited in your bank account
  • Ariba's eTravel site can be reviewed here.

For general travel information, go to TRAVEL at the UW.

Research Cruise and Research Flight Policy

Coordinating and performing research activities on research vessels or research flights is often demanding resulting in exceptional time commitments by research staff working on the vessel or flight. In order to recognize the extensive additional hours worked by research staff on research flights and cruises, JISAO has developed a Research Cruise and Research Flight Policy.